Event management software features

AI event creator

Describe your event in one sentence, or upload your existing PDFs, Word, Excel, PowerPoint or images, and the AI drafts the event: title, description, ticket tiers, agenda outline and speaker profiles. You review and edit everything before publishing.

AI event website generator

Generate your event's public website from a prompt, then keep refining it by chat with a live preview. Change the theme, colours, logo, banner and sections, and use your own custom domain if you want.

Event registration platform

Build the registration form with your own questions, approve registrations manually when needed, and let an automatic waitlist offer freed seats to the next person in line.

Event ticketing software

Create free and paid ticket tiers with sales windows, capacity limits, access codes and promo codes. Attendees pay you directly by UPI with a 0% platform fee, and GST invoices are generated for paid tickets.

QR code event check-in

Volunteers check people in from their own phones by scanning the QR ticket or searching by name, at every gate at once. Check-in keeps working offline and syncs when the connection returns.

Event attendee management

See every attendee, their ticket and check-in status, edit or transfer tickets, and view a person's history across all of your events.

Agenda and speaker management

Plan sessions and tracks, add speakers with their profiles, and give speakers their own portal to manage their sessions.

Call for papers and abstract review

Open a call for papers, collect submissions, and have reviewers score them, including double-blind review, before you accept talks into the agenda.

Sponsor and exhibitor management

Manage sponsorship tiers and booths, give sponsors and exhibitors their own portals and staff badges, and let them capture and qualify leads at their booth.

Event emails and WhatsApp messages

Send email invitations and campaigns, automatic confirmations and reminders, and WhatsApp messages, with follow-ups after the event.

Live polls, Q&A and networking

Run live polls and session Q&A, and let attendees find each other and book one-to-one meetings.

Event analytics and reports

Follow registrations and ticket sales over time, compare check-ins with registrations, see which tracked links brought people in, and measure engagement.

Certificates

Issue certificates to attendees after the event; anyone can verify a certificate is genuine on its public verification page.

Team roles and portals

Invite your team with owner, admin or member roles, and give attendees, speakers, sponsors, exhibitors, reviewers and students their own portals.

Frequently asked questions

What is an AI event website generator?

It is a tool that builds your event's public website from a short description. In Rooman Offstage you type a prompt, see the website in a live preview, and keep changing it by chat before you publish it.

Can AI create an event from my documents?

Yes. Upload PDFs, Word, Excel or CSV, PowerPoint, text or images in the AI event workspace and it drafts the event's details, ticket tiers, agenda outline and speakers from them for you to review.

How do attendees pay for tickets?

Attendees pay the organizer directly by UPI using a QR code with the exact amount; the organizer confirms the payment. Rooman Offstage never holds the money and charges no platform fee.

Does QR check-in need internet?

No. Check-in keeps scanning offline in the browser and syncs the check-ins when the connection returns.

Can sponsors and exhibitors collect leads?

Yes. Exhibitors and sponsors get their own portal and staff badges and can capture and qualify leads at their booth.